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July 10, 2024 Unofficial Minutes

July 11, 2024

 

 

UNIFIED SCHOOL DISTRICT 225

FOWLER PUBLIC SCHOOLS

BOARD OF EDUCATION MEETING

(July 10th, 2024)

Fowler Elementary School at 6:30 PM

Members present: TJ Milford, Cathy Heinz, Dana Bartezko, Jessica Ackerman, Travis Sutterfield, and Omar Mijares.

Also present: Corri McDowell, Jamie Wetig, and Stephen Wiseman (via Google Meet).

Guests: Kim McLachlan

A. ROUTINE ITEMS

  1. Call to Order- Milford called the meeting to order at 6:30 p.m.Milford moved, seconded by Sutterfield, to appoint Corri McDowell as clerk for the meeting. Motion carried 6-0.

  2. Pledge of Allegiance & Opening Prayer

  3. Adoption of Agenda (Action)- Bartezko moved, seconded by Sutterfield, to adopt the agenda as presented. Motion carried 6-0.

B. COMMUNICATION

  1. Hearing of Visitors- none

C. ANNUAL ORGANIZATIONAL APPOINTMENTS (Action)- Milford moved, seconded by Heinz, to adopt the organizational appointments as presented. Motion carried 6-0.

Approval for the 2024-2025 school year as presented:

  1. Designate Clerk (Candice Head)

  2. Designate Deputy Clerk (Corri McDowell)

  3. Designate Treasurer (Stacy Milford)

  4. Adopt Integrity Bank as the official depository for school district funds- K.S.A. 9-1401

  5. Designate the Meade County News as the official newspaper- K.S.A.64-101 et.seq

  6. Adopt 1,116-hour school year- K.S.A. 72-3115

  7.  Designate truancy officers for school year:   Corri McDowell for Grade School-  K.S.A. 72-3121

  8. Appoint Corri McDowell as food service hearing official

  9. Appoint Candice Head as food service authorized representative; food service authorized signers and claim contacts

  10. Appoint Candice Head as determining official for free and reduced meal applications

  11. Appoint Candice Head as district KPERS representative

  12. Appoint KASB Legal Assistants as school attorney

  13. Establish mileage rate same as State established rate for reimbursement (Currently: $0.67) K.S.A. 75-3203

  14. Adopt early payment request policy (Permission to pay bills that have a penalty or deductions for early payment KSA 12-105(e)

  15. Designate Candice Head as Jr/Sr High Activity Fund  K.S.A. 72-8208a

  16. Designate Candice Head as Grade School Activity Fund K.S.A. 72-8208a

  17. Appoint Corri McDowell as compliance coordinator for Title VI, Title VII, Title IX

  18. Appoint Corri McDowell as Section 504 (ADA) Coordinator

  19. Approve annual public notification of non-discrimination

  20. Approve annual notice to provide a free appropriate public education

  21. Approve annual notice of Section 504 (ADA) procedural safeguards

  22. Resolution to adopt the annual waiver of requirements for generally accepted accounting principles.  K.S.A. 75-1120a

  23. Resolution to establish meeting dates, time and location. K.S.A. 72-8205

  24. Approve High School Activity Fund resolution requesting exemption from K.S.A. 12-105(b) (Uniform procedure for payment of claims, presentment of claims, payments in advance of approval)

  25. Approve Grade School Activity Fund resolution requesting exemption from K.S.A. 12-105(b)

  26. Approve Candice Head as the Freedom of Information Officer

  27. Resolution to establish Home Rule by Board of Education

  28. Resolution authorizing destruction of old records K.S.A. 72-5369

  29. Approve Section 125 Flexible Benefit Plan provider as American Fidelity

  30. Approve Meade County Health Department for school health services

  31. Resolution to establish the second Monday of the month at 7:00 p.m. at Fowler Grade School as the official meeting time and location of the Board of Education- K.S.A. 72-1138

  32. Approve participation in the following:

    1. Title 1 (Improving Basic Programs), Title II-A (Preparing, Training, Recruiting High Quality Teachers/Principals), At-Risk, Bi-lingual and, 4-year old at risk

D. CONSENT AGENDA (Action)- Sutterfield moved, seconded by Ackerman, to adopt the consent agenda as presented. Motion carried 6-0.

  1. Approval of Minutes (June 10, 2024)

  2. Approval of Financial Reports & Payments

  3. Gifts & Grants

  4. Hires/Resignations

Jeff Zortman entered the meeting at 6:39 p.m.

E. REPORTS

  1. District Items

    1. Cash Summary & EOY Transfers

    2. Daycare Update

    3. 5th/6th Band Update

    4. Surplus Uniform Sales at Threshing Day

    5. Fowler Recreation Board Appointment (Action)- Sutterfield moved, seconded by Ackerman, to appoint Omar Mijares to the Fowler Recreation Committee. Motion carried 6-0. (Omar Mijares abstained from the vote.)

    6. Fire Alarm System Inspection Agreement (Action)- Bartezko moved, seconded by Heinz, to adopt Davis Fire Systems as the provider for annual and semi-annual inspections. Motion carried 7-0.

    7. Recommended Board Policy Updates (Action)- Sutterfield moved, seconded by Zortman, to approve the policy updates as presented. Motion carried 7-0.

    8. 2024-25 Activity Transportation Plan (Action)- An activity bus route will be provided by USD 225 per the cooperative agreement for grades 7-12.

    9. 2024-25 Student, Faculty, & Daycare Handbooks (Action)- Zortman moved, seconded by Bartezko, to approve the 2024-25 Faculty, Student, and Daycare Handbooks as presented. Motion carried 7-0.

    10. Building Needs Assessment & State Assessment Review (Action)- Heinz moved, seconded by Bartezko, to accept the Building Needs Assessment as presented. Motion carried 7-0.

2. Economic Development (Open Position)- Milford shared an update on behalf of the Fowler Action Committee.

3. Special Education Cooperative (Open Position)- Heinz moved, seconded by Sutterfield, to appoint Jessica Ackerman as the district representative to SKACD 613. Motion carried 7-0.

F. EXECUTIVE SESSION

Milford moved, seconded by Bartezko, to go into Executive Session to discuss confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships, with the open meeting to resume at 8:03 p.m. Motion carried 7-0.

Milford moved, seconded by Ackerman, to go into Executive Session to discuss confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships, with the open meeting to resume at 8:13 p.m. Motion carried 7-0.

Milford moved, seconded by Sutterfield, to go into Executive Session to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed, pursuant to non-elected personnel exception under Kansas Open Meetings Act, with the open meeting to resume at 8:37 p.m. Motion carried 7-0.

Milford moved, seconded by Bartezko, to go into Executive Session to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed, pursuant to non-elected personnel exception under Kansas Open Meetings Act, with the open meeting to resume at 8:50 p.m. Motion carried 7-0.

Milford moved, seconded by Zortman, to go into Executive Session to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed, pursuant to non-elected personnel exception under Kansas Open Meetings Act, with the open meeting to resume at 8:56 p.m. Motion carried 7-0.

Milford moved, seconded by Zortman, to go into Executive Session to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed, pursuant to non-elected personnel exception under Kansas Open Meetings Act, with the open meeting to resume at 9:02 p.m. Motion carried 7-0.

G. ADJOURNMENT- Zortman moved, seconded by Mijares, to adjourn the meeting. Motion carried 7-0. 9:05 p.m.