July 13, 2015 Board of Education meeting minutes
FOWLER UNIFIED SCHOOL DISTRICT #225
MINUTES
REGULAR BOARD OF EDUCATION MEETING
MONDAY, JULY 13, 2015
Call to order: The meeting was called to order by Mark Bergkamp at 7:00 p.m. with the Pledge of Allegiance and prayer.
Board members present were Mark Bergkamp, Richie Dewell, Erica Littlewood, Steve Lundeen, Tim Milford, Barbara Whitney, Courtney Wilson. Others present were Mr. Tom Dolenz, Superintendent/Principal and Ms. Brenda Wenta, Clerk.
Election of officers:
Nominations for president were heard. Tim Milford and Courtney Wilson were nominated. Mark Bergkamp made a motion for nominations to cease, seconded by Steve Lundeen. Motion carried 7-0. After a vote by hands, Courtney Wilson was elected president with four votes.
Nominations for vice-president were heard. Mark Bergkamp was nominated. A motion was made by Richie Dewell and seconded by Mark Bergkamp for nominations to cease. Motion carried 7-0. After a vote by hands, Mark Bergkamp was elected vice-president with six votes.
Recognition/communications with public: Marian Seacat and Kimberly Copenhaver, teacher representatives.
Consent Agenda: A motion by Lundeen, seconded by Bergkamp to approve the following items within the consent agenda. Motion carried 7-0.
A. Designate Clerk (Brenda Wenta)
B. Designate Treasurer (Lory Finke)
C. Designate Deputy Clerk (Julie Jones)
D. Approval of minutes of Regular Board Meeting on June 8, 2015
E. Approve accounts payable as presented
F. Adopt Fowler State Bank as the official depository for school district funds K.S.A. 9-1401
G. Designate the Meade County News as the official newspaper K.S.A.64-101et.seq
H. Adopt 1,116 hour school year and adopt the school calendar K.S.A. 72-1106
I. Designate truancy officers for school year: Tom Dolenz for Jr. /Sr. High School and Grade School K.S.A. 72-1113
J. Approve 2015-16 Food Service Agreement
K. Appoint Tom Dolenz as food service hearing official
L. Appoint Anna Peters as food service authorized representatives; food service authorized signers and claim contacts
M. Appoint Anna Peters as determining official for free and reduced meal applications
N. Establish the following school lunch program prices:
LUNCH: Grades PK-5: $2.20; Grades 6-12: $2.65; Adult employees: $3.50; Visitor: $3.85; Visitor Sack Lunch: $5.30; Extra milk: $.40; Reduced meal: $.40;
BREAKFAST: Grades PK-12: $1.70; Adult: $2.05; Reduced breakfast: $.30;
SNACKS: $.90; reduced snacks: $.15
O. Establish textbook rental as follows: Pre-K: $35.00; Grades K-6: $45.00; Grades 7-12: $55.00. K.S.A. 72-4141
P. Appoint Brenda Wenta as district KPERS representative
Q. Appoint KASB Legal Assistants as school attorney
R. Establish mileage rate same as State established rate for reimbursement (Currently: $.575) K.S.A. 75-3203
S. Adopt early payment request policy (Permission to pay bills that have a penalty or deductions for early payment KSA 12-105(e)
T. Establish petty cash limits: high school: $500.00, district office/grade school: $500.00. K.S.A. 72-8208
U. Designate Tom Dolenz as Jr/Sr High Activity Fund supervisor K.S.A. 72-8208a
V. Designate Tom Dolenz as Grade School Activity Fund supervisor K.S.A. 72-8208a
W. Appoint Laurie Devine as compliance coordinator for Title VI, Title VII, Title IX
X. Appoint Tom Dolenz as Section 504 (ADA) Coordinator
Y. Approve annual public notification of non-discrimination
Z. Approve annual notice to provide a free appropriate public education
a. Approve Annual notice of Section 504 (ADA) procedural safeguards
b. Resolution to adopt the annual waiver of requirements for generally accepted accounting principles. K.S.A. 75-1120a
c. Resolution to establish meeting dates, time and location. K.S.A. 72-8205
d. Approve High School Activity Fund resolution requesting exemption from K.S.A. 12- 105(b) (Uniform procedure for payment of claims, presentment of claims, payments in advance of approval)
e. Approve Grade School Activity Fund resolution requesting exemption from K.S.A. 12- 105(b)
f. Approve Brenda Wenta as the Freedom of Information Officer
g. Resolution to establish Home Rule by Board of Education
h. Resolution authorizing destruction of old records K.S.A. 72-5369
I. Approve Section 125 Flexible Benefit Plan document
j. Approve consulting agreement for business manager with Zortman Tax Service
k. Authorize the clerk to make end of year budget expenditures and transfers.
l. Approve participation in the Local Consolidation funds, which includes:
Title 1 (Improving Basic Programs)
Title II-A (Preparing, Training, Recruiting High Quality Teachers/Principals)
At-Risk
4-year old at risk
Adoption of the Agenda: A motion by Milford, seconded by Bergkamp to approve the agenda and suspend the order. Motion carried 7-0.
Executive session:
A motion was made by Milford and seconded by Lundeen to enter into executive session for 20 minutes to discuss personnel matters of nonelected personnel in order to protect the privacy interests of the individual(s) to be discussed and that the board returns to open session at 7:30 p.m. Time: 7:10. Motion carried 7-0. Board members and Superintendent were present.
Reports:
- A+ Network – Steve Lundeen
- Special Education –
- Economic Development-Tim Milford
- Superintendent – Mr. Tom Dolenz
Appointments:
(ITV) A+ Network Board Representative:
Steve Lundeen was appointed to serve as the A+ Board representative, Erica Littlewood as 1st alternate with the remaining board members following as alternates.
Special Education Coop Representative:
Erica Littlewood was appointed to serve as Special Education Coop representative, Mark Bergkamp as 1st alternate with the remaining board members following as alternates.
KASB Governmental Relations Network:
Barbara Whitney was appointed representative to the KASB Governmental Relations Network.
Economic Development board:
Tim Milford was appointed member to the Economic Development board
KASB policy updates:
KASB policy updates were presented. EDAA(school vehicles), option 2 was approved and a motion by Milford, seconded by Littlewood to approve all policy updates as presented. Motion carried 6-0.
Executive session:
A motion was made by Milford and seconded by Littlewood to enter into executive session for 10 minutes to discuss personnel matters of nonelected personnel in order to protect the privacy interests of the individual(s) to be discussed and that the board returns to open session at 9:10 p.m. Time: 9:00 p.m. Motion carried 7-0. Board members, Superintendent were present.
Personnel:
A motion was made by Lundeen, seconded by Bergkamp to accept the resignation of Clovis Matt Bell. Motion carried 7-0
A motion was made by Littlewood, seconded by Whitney to accept the resignation of Kelly Clark. Motion carried 7-0.
A motion was made by Littlewood, seconded by Whitney at approve the supplemental contracts as presented. Motion carried 7-0.
A motion was made by Littlewood, seconded by Bergkamp to offer a contract to Kamisha J. Howe to teach elementary classes. Motion carried 7-0
A motion was made by Bergkamp, seconded by Whitney to offer a contract to Wendy Pulkrabek. Motion carried 7-0.
Executive Session:
Milford moved, Bergkamp seconded to enter into executive session to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract and that the board return to open session in the board room at 9:25 p.m. Motion carried 7-0. Board members, Superintendent were present. Time: 9:15
Negotiated agreement
A motion was made by Bergkamp, seconded by Whitney to ratify the negotiated agreement with the Fowler Teachers’ Association. Motion carried 7-0.
Executive Session:
Milford moved, Bergkamp seconded to enter into executive session to have preliminary discussions about the acquisition of real property to protect the public interest in obtaining the property at a fair price and that the board return to open session in the board room at 9:40 pm. Motion carried 7-0. Board members, Superintendent were present. Time 9:30 pm.
Executive session:
A motion was made by Bergkamp and seconded by Dewell to enter into executive session for 15 minutes to discuss personnel matters of nonelected personnel in order to protect the privacy interests of the individual(s) to be discussed and that the board returns to open session at 10:05 p.m. Motion carried 7-0. Board members, Superintendent were present. Time 9:50
Back to school picnic slated for July 30 at 7:00 p.m.
Adjournment: A motion by Steve Lundeen seconded by Mark Bergkamp to adjourn the meeting. Motion carried 7-0. Time: 10:10 p.m.
FOR THE BOARD OF EDUCATION
_____________________________
CLERK