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July 10, 2023, Board of Education Meeting Minutes

August 14, 2023

Members Present: TJ Milford, Cathy Heinz, Dana Bartzko, and Jeff Zortman.

Also present were Jamie Wetig, Superintendent (via Zoom), Erica Littlewood, Clerk, and Corri McDowell, Principal

Not present: Fred Boyd

 

Guests: Kim McLachlan, Debbie Wise, and Jessica Ackerman.  

 

Opening Prayer – Wetig recited prayer

__________________________________________________________________________________

  1. ROUTINE ITEMS
  1. Call to Order – Milford called the meeting to order at 7:00 p.m.
  2. Pledge of Allegiance – Recited
  3. Adoption of Agenda (Action)

Milford moved, seconded by Zortman to adopt the organizational meeting agenda as presented. Motion carried 4-0.

 

  1. COMMUNICATION
  1. Hearing of Visitors – None

 

  1. ORGANIZATIONAL MEETING AGENDA

Approval for the 2023-2024 school year as presented.

  1. Designate Clerk (Erica Littlewood)
  2. Designate Deputy Clerk (Corri McDowell)
  3. Designate Treasurer (Vicki McDowell)     
  4. Approve accounts payable as presented
  5. Adopt Fowler State Bank (Integrity Bank) as the official depository for school district funds- K.S.A. 9-1401
  6. Designate the Meade County News as the official newspaper- K.S.A.64-101et.seq
  7. Adopt 1,116-hour school year and adopt the school calendar- K.S.A. 72-1106
  8.  Designate truancy officers for school year:   Corri McDowell for Grade School-  K.S.A. 72-1113
  9. Approve 2022-2023 Food Service Agreement
  10. Appoint Cori McDowell as food service hearing official
  11. Appoint Erica Littlewood as food service authorized representative; food service authorized signers and claim contacts
  12. Appoint Erica Littlewood as determining official for free and reduced meal applications
  13. Appoint Erica Littlewood as district KPERS representative
  14. Appoint KASB Legal Assistants as school attorney
  15. Establish mileage rate same as State established rate for reimbursement (Currently: $0.56) K.S.A. 75-3203
  16. Adopt early payment request policy (Permission to pay bills that have a penalty or deductions for early payment KSA 12-      105(e)
  17.  Establish petty cash limits:  high school:  $500.00, district office/grade school:  $500.00. K.S.A. 72-8208
  18. Designate Erica Littlewood as Jr/Sr High Activity Fund  K.S.A. 72-8208a
  19. Designate Erica Littlewood as Grade School Activity Fund K.S.A. 72-8208a
  20. Appoint Corri McDowell as compliance coordinator for Title VI, Title VII, Title IX
  21. Appoint Corri McDowell as Section 504 (ADA) Coordinator
  22. Approve annual public notification of non-discrimination
  23. Approve annual notice to provide a free appropriate public education
  24. Approve Annual notice of Section 504 (ADA) procedural safeguards
  25. Resolution to adopt the annual waiver of requirements for generally accepted accounting principles.  K.S.A. 75-1120a
  26. Resolution to establish meeting dates, time and location. K.S.A. 72-8205
  • Approve High School Activity Fund resolution requesting exemption from K.S.A. 12-105(b) (Uniform procedure for payment of claims, presentment of claims, payments in advance of approval)
  • Approve Grade School Activity Fund resolution requesting exemption from K.S.A. 12-105(b)
  • Approve Erica Littlewood as the Freedom of Information Officer
  • Resolution to establish Home Rule by Board of Education
  • Resolution authorizing destruction of old records K.S.A. 72-5369
  • Approve Section 125 Flexible Benefit Plan document
  1. Approve contract with Meade County Health Department for school health services
  2. Authorize the clerk to make end of year budget expenditures and transfers.
  3. Approve participation in the following:
    1. Title 1 (Improving Basic Programs), Title II-A (Preparing, Training, Recruiting High Quality Teachers/Principals), At-Risk, Bi-lingual and, 4-year old at risk

Milford moved, seconded by Heinz to approve the organizational items A-II as presented. Motion carried 4-0.

Motion to Adjourn the Organizational Meeting: Zortman moved, seconded by Bartezko to adjourn the organizational meeting. Motion carried 4-0. 7:07 p.m.

_________________________________________________________________________

Regularly Scheduled Board Meeting –

Members Present: TJ Milford, Cathy Heinz, Dana Bartzko, and Jeff Zortman.

Also present were Jamie Wetig, Superintendent (via Zoom), Erica Littlewood, Clerk, and Corri McDowell, Principal

Not present: Fred Boyd

 

Guests: Kim McLachlan, Debbie Wise, and Jessica Ackerman.

Call to Order

  1. ROUTINE ITEMS

1.    Call to Order – Milford called the regular board meeting to order at 7:07 p.m.

Fred Boyd joined the meeting at 7:09 p.m.  

  1. CONSENT AGENDA (Action)
  1. Approval of Minutes (June 12, 2023)
  2. Approval of Financial Reports & Payments
  3. Gifts & Grants

Heinz moved, seconded by Zortman to approve the consent agenda as presented. Motion carried

5-0.

 

  1. REPORTS – Report given by McDowell
  1. Mrs. McDowell, FES Principal
    1. Elementary
    2. Needs Assessment
    3. Handbooks
  2. Mr. Wetig, Superintendent – Report given by Wetig
    1. District Items 
    2. Open Enrollment Policy
    3. Board Vacancy (Jessica Ackerman)
    4. Food Service Application
    5. HS Rental Agreement (Matt Schneweis, Kansas Spine & Performance)
    6. Daycare Update
    7. School House Update
    8. Joint Meeting with Meade

      3.    Mr. Milford, President – Report given by Milford

    1. Economic Development

       4.   Mr. Fred Boyd, Member – Report given by Boyd

    1. Special Education Cooperative

 

  1. UNFINISHED BUSINESS

 

  1. NEW BUSINESS

 

  1. BOARD COMMUNICATIONS
    1. Board Vacancy

 

 

 

 

  1. ACTION ITEMS
    1. Handbooks 23-24

Milford moved, seconded by Boyd to approve the Grade School Student Handbook and the Faculty Handbook at presented. Motion carried 5-0.

    1. District Needs Assessment

Zortman moved, seconded by Milford to approve the District Needs Assessment as presented. Motion carried 5-0.

    1. Open Enrollment Policy

Bartezko moved, seconded by Boyd to approve the Open Enrollment Policy as presented. Motion carried 5-0.

    1. Board Vacancy

Milford moved, seconded by Bartezko to approve the appointment of Jessica Ackerman to fill the vacant board position previously held by Jared Weber (Term ends 01/2026). Motion carried 5-0.

    1. HS Rental Agreement

Milford moved, seconded by Heinz to approve the rental of a high school classroom (former Business Room) to Dr. Matt Schneweis, Kansas Spine & Performance. Motion carried 5-0.

    1. Food Service Program 23-24 Application

Zortman moved, seconded by Heinz to approve the application of the SNP and CACFP food service applications (to be completed & submitted by E.  Littlewood). Motion carried 5-0.

    1. Fresh Fruits and Vegetables Program

Milford moved, seconded by Heinz to approve and accept the FFVP grants as present on the GAN. Motion carried 5-0.

    1. Food Service Meal Prices

 

      1. Student Breakfast $2.20
      2. Student Lunch $2.70
      3. Adult Breakfast $2.75
      4. Adult Lunch $4.85

Boyd moved, seconded by Heinz to approve the 2023-2024 meal prices (increased) as presented. Motion carried 5-0.

 

 

 

 

 

 

 

 

 

ADJOURNMENT

Bartezko moved, seconded by Boyd, to adjourn the meeting. Motion carried 5-0. 9:00 p.m.

For The Board of Education

 

 

 

_____________________________________, Board Clerk

 

____________________________________, Board President

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MOTIONS:

I move that the board go into executive session for the purpose of discussing (1-7) (a statutorily approved reason and justification) and that the board return to the open meeting at (insert time) o’clock in this room.

  1. Personnel matters for non elected personnel;

*Justification: To protect the privacy interests of an identifiable individual.

  1. Consultation with an attorney which would be deemed privileged in attorney-client relationship.

*Justification:  To protect attorney-client privilege and the public interest.

  1. Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency.

*Justification:  To protect the district’s right to the confidentiality of its negotiating position and the public interest.

  1. Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships;

*Justification:  To protect the privacy rights of a corporation, partnership, trust, etc. with regard to their financial affairs.

  1. Matters relating to actions adversely or favorably affecting a person as a student, except that any such person shall have the right to a public hearing if requested by that person;

*Justification:  To protect the privacy rights of a student who is identifiable.

  1. Preliminary discussion relating to the acquisition of real property;

Justification:  To protect the district’s financial interest and bargaining position.

  1. Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school.

*Justification:  To ensure the security of the school, school buildings or facilities and/or the information system of the school are not jeopardized.